NVB Business BillPay

A service that streamlines back-office functions by making payments to virtually any individual or company through an online disbursement account.

Business BillPay is tailored to meet the needs of today’s small businesses. In addition to making payments, it provides customized reports, task delegation and permission controls.

Virtually any business or individual with a mailing address within the United States and Puerto Rico. Examples include: Utilities, office supply bills, consultants and independent contractors.

Most payments are delivered electronically. Payor information, such as account numbers are sent via secure transmission. All other payments are made by paper check drawn on an online disbursement account and mailed via the U.S. Postal Service.

It’s one of the safest ways to pay business bills. Business BillPay helps guard against identity theft from lost or stolen checks, bills and statements. It also increases privacy by limiting access to account information, account numbers and payment history.

Generally, payment is received within two to seven days, depending on whether it is sent electronically or via paper check.

Most scheduled payments are sent electronically with funds withdrawn from your account on the payment date.

• Pay vendor bills and view payment activity anytime, anywhere
• Delegate responsibility for bill payment
• Set permission controls
• Quickly run customized reports
• Reduce paperwork and bookkeeping
• Maintain more control over cash flow
• Increased security over mailed checks

1. Go to the “Payees” tab
2. Click “Add a Payee”
3. Choose to add a company or individual
4. Complete form by providing requested information about payee and click “Submit payee”
5. Click “schedule a payment to this payee”

Making bill payments

• Import payees from Quicken or QuickBooks directly into your Business BillPay account.
• Set up recurring payments. Examples include insurance and loan payments.
• Pay multiple invoices at once. Send a single payment for multiple invoices from a single vendor with extended remittance.

Delegating tasks and setting permission controls

• Delegate certain payment responsibilities, such as paying utilities and suppliers, running reports or accessing payment history.
• Specify who can make payments, which payments they can make and the maximum payment amount and final approval protocols before any payments are made.

Customized reporting

• Audit information
• Review expenses by category
• Payment activity of authorized users

Transfer money from different accounts

• Set up a one-time transfer or recurring transfers.
• Move funds between personal and business accounts to facilitate operations.
• Anytime, anywhere transfer of funds
• Less expensive option than wire transfers

Automate payroll and expense reimbursement

• Save time, improve organization and enhance controls
• Eliminate spreadsheets and check-writing
• Online payroll access, anytime, anywhere
• Payroll history automatically updated and stored
• Filter options set salaried and hourly employee compensation parameters
• Reminder emails when payroll is due

Receive and pay electronic summary versions of paper bills directly from your Business BillPay account. Once an eBill vendor account is set up, an eBill comes directly from the payee to your Business BillPay account. Examples of businesses that offer eBills are cable, phone and utility providers and credit card companies.

Will I still receive paper statements when I have eBill?
You will continue to receive paper statements from your payee unless you stop them.

How will I know if eBill is available for a payee?
Look for “Set up eBill” link next to their listing on your Business BillPay home page, “Sign Up” icon under their name in the “View Payees” section.

What are the primary benefits of eBill?
With eBill, everything is in one convenient location. Streamline bill payment routines with online access to past bill summaries at a glance.

• Balance due, due date and minimum payment amount provided. Additional detail available by a link to your account on the payee’s website.
• Select the account to pay from, enter the account to pay and schedule payment date.
• Sign up to receive an email notice when an eBill has been delivered.